What Does “This Is to Inform You” Mean?
“This is to inform you” is a formal English phrase used to communicate important information, updates, announcements, or decisions to someone. It means “I am telling you this so that you are aware of it.”
The phrase is commonly used in professional emails, official letters, workplace announcements, academic notices, and business communication. It introduces information that the writer considers necessary for the reader to know.
For example:
This is to inform you that the meeting has been rescheduled to Friday.
In this sentence, the writer is formally notifying the reader about a change.
Although the phrase is grammatically correct, it has a very formal tone. In everyday conversations, native English speakers usually choose simpler expressions such as:
- “I wanted to let you know…”
- “Just a quick update…”
- “Please note that…”
- “I’m writing to inform you…”
Understanding when and how to use “this is to inform you” helps improve professional writing, email etiquette, and communication skills.
Is “This Is to Inform You” Grammatically Correct?
Yes, “this is to inform you” is grammatically correct.
The phrase follows a common formal sentence pattern:
This + is + to + verb
Here, “this” refers to the message, notice, announcement, or information being delivered.
The structure works like this:
- This → the message or announcement
- is → linking verb
- to inform → purpose or intention
- you → the person receiving the information
Example:
This is to inform you that your application has been approved.
The sentence means:
This message has the purpose of informing you that your application has been approved.
However, while correct, some writers consider it slightly old-fashioned or overly formal. Modern business writing often prefers a more direct and natural approach.
Meaning and Purpose of “This Is to Inform You”
The main purpose of this phrase is notification.
It is used when someone wants to:
- announce a decision
- share an update
- provide important information
- explain a change
- communicate an official message
- create a written record
The phrase often appears in situations where accuracy and professionalism matter.
Common contexts include:
Workplace Communication
Managers and employees may use the phrase to communicate policy updates, schedule changes, or official decisions.
Example:
This is to inform you that the office will remain closed on Monday due to maintenance work.
Business Letters
Companies often use formal notification language when contacting customers, suppliers, or partners.
Example:
This is to inform you that your account details have been updated.
Academic Notices
Schools and universities use this phrase for announcements.
Example:
This is to inform you that the examination date has been changed.
Legal or Administrative Communication
Government offices and organizations may use formal wording for official notices.
Example:
This is to inform you that your request has been reviewed.
Tone and Formality of “This Is to Inform You”
The tone of “this is to inform you” is formal, professional, and sometimes distant.
It creates a sense that the information is official or important.
Compare these examples:
Very formal:
This is to inform you that your membership has expired.
Neutral:
Please note that your membership has expired.
Friendly:
Just letting you know that your membership has expired.
The meaning is similar, but the emotional tone changes.
The phrase is appropriate when writing to:
- clients
- employees
- organizations
- authorities
- customers
- academic institutions
It may sound unnatural in casual conversations.
For example, saying:
This is to inform you that I will arrive late.
to a friend sounds too formal.
A natural alternative would be:
I wanted to let you know that I’ll be late.
How to Use “This Is to Inform You” in Sentences
The phrase is usually followed by “that” and a complete statement.
Basic pattern:
This is to inform you that + information
Examples:
This is to inform you that your appointment has been confirmed.
This is to inform you that the deadline has been extended.
This is to inform you that we have received your documents.
Another pattern:
This is to inform you about + noun
Examples:
This is to inform you about the upcoming changes.
This is to inform you about our new company policy.
However, the “that” structure is more common and natural.
Professional Email Examples Using “This Is to Inform You”
Professional emails often require polite and clear language. Here are realistic examples.
Example 1: Work Announcement
Subject: Office Schedule Update
Dear Team,
This is to inform you that the office will operate under a revised schedule starting next week. Please adjust your plans accordingly.
Example 2: Customer Communication
Dear Customer,
This is to inform you that your request has been successfully processed. Thank you for your patience.
Example 3: Meeting Update
Dear Members,
This is to inform you that the scheduled meeting has been moved to Wednesday at 10 AM.
Example 4: Academic Notice
Dear Students,
This is to inform you that the final examination timetable has been published.
“This Is to Inform You” vs Similar Phrases
Many English phrases have a similar purpose, but their tone and usage differ.
| Phrase | Tone | Best Used For |
| This is to inform you | Very formal | Official notices and letters |
| I am writing to inform you | Formal but natural | Emails and professional messages |
| Please note that | Neutral professional | Reminders and updates |
| I wanted to let you know | Friendly | Everyday communication |
| Just a quick update | Casual | Informal messages |
| We would like to inform you | Polite formal | Business communication |
Choosing the right phrase depends on your audience and relationship.
A message to a government office may require formal wording, while a message to a colleague may need a warmer tone.
Common Mistakes When Using “This Is to Inform You”
Although “this is to inform you” is correct English, many writers misuse it because they do not understand its structure, tone, or context. Avoiding these mistakes can make your writing clearer and more natural.
1. Using It in Casual Conversations
The phrase sounds highly formal, so it may feel unnatural in friendly communication.
Incorrect for casual use:
This is to inform you that I am going to the market.
A friendlier version:
I just wanted to let you know that I’m going to the market.
The phrase is not wrong, but it creates unnecessary distance between the speaker and listener.
2. Making the Sentence Too Long
Some writers add too many unnecessary words after the phrase.
Example:
This is to inform you that due to the various circumstances and different reasons, we have decided that the meeting which was previously planned has been changed.
Better:
This is to inform you that the meeting has been rescheduled.
Professional writing values clarity and simplicity.
3. Forgetting the Main Information
“This is to inform you” introduces information, so the important message should come immediately after it.
Weak:
This is to inform you regarding the matter that we discussed previously and other related issues.
Better:
This is to inform you that your request has been approved.
4. Using It When a Direct Statement Is Better
Sometimes writers choose formal language when a simple sentence works better.
Instead of:
This is to inform you that I have completed the task.
You can write:
I have completed the task.
The second sentence is shorter and more direct.
Is “This Is to Inform You” Rude?
No, “this is to inform you” is not rude.
However, depending on the situation, it may sound:
- distant
- serious
- official
- impersonal
The phrase focuses on delivering information rather than creating a personal connection.
For example:
This is to inform you that your application was rejected.
This is polite, but it feels formal.
A softer version:
We regret to inform you that your application was not successful.
The choice depends on the purpose and emotional context.
For sensitive messages, writers often choose warmer expressions.
Formal vs Casual Alternatives to “This Is to Inform You”
Different situations require different levels of formality.
Formal Alternatives
“I am writing to inform you…”
This is one of the most natural professional alternatives.
Example:
I am writing to inform you that your interview has been scheduled.
It sounds professional but less rigid.
“Please be informed that…”
This phrase is common in official notices.
Example:
Please be informed that the payment deadline has changed.
It is often used by companies and institutions.
“We would like to inform you…”
This creates a polite business tone.
Example:
We would like to inform you that your order has been shipped.
“Kindly note that…”
This is frequently used for reminders.
Example:
Kindly note that the office will close at 4 PM.
Neutral Alternatives
“Please note that…”
Example:
Please note that the document must be signed.
This works well in emails and workplace communication.
“I wanted to let you know…”
Example:
I wanted to let you know that the project is complete.
This feels more personal.
Casual Alternatives
“Just letting you know…”
Example:
Just letting you know that I’ll be there soon.
“Quick update…”
Example:
Quick update: the meeting has been moved.
These are better for friends, coworkers, and informal chats.
“This Is to Inform You” in Different Types of Writing
The phrase appears in many forms of written communication.
Business Writing
Companies often need language that is professional and clear.
Example:
This is to inform you that our services will be temporarily unavailable.
Business communication values:
- accuracy
- professionalism
- clarity
- formal tone
Emails
In emails, the phrase works best when the message is important.
Example:
Dear Mr. Ali,
This is to inform you that your appointment has been confirmed for Monday.
However, many modern email writers prefer:
I am writing to confirm your appointment for Monday.
This sounds more natural.
Official Letters
Formal letters often use traditional phrases.
Example:
This is to inform you that your application has been reviewed.
Official communication often requires a more formal register.
Notices and Announcements
The phrase is especially common in notices.
Example:
This is to inform you that the library will remain closed during the holiday period.
Examples of “This Is to Inform You” in Real-Life Situations
Workplace Example
This is to inform you that the employee training session will begin at 9 AM tomorrow.
Purpose: giving an official update.
School Example
This is to inform you that the results will be announced next week.
Purpose: sharing academic information.
Customer Service Example
This is to inform you that your complaint has been forwarded to the relevant department.
Purpose: updating a customer.
Personal Example
Although formal, it can sometimes be used personally:
This is to inform you that I have decided to resign from my position.
Purpose: making an important personal announcement.
How Native English Speakers View This Phrase
Native speakers understand “this is to inform you”, but they often consider it a traditional formal expression.
In modern English communication, especially emails, writers usually prefer a more direct style.
Compare:
Traditional:
This is to inform you that we have received your payment.
Modern:
We have received your payment.
Both are correct. The difference is style.
Professional writing today often follows the principle:
Be clear first, formal second.
A good writer chooses language based on audience, not just grammar rules.
Frequently Asked Questions About “This Is to Inform You”
1. Is “this is to inform you” correct English?
Yes. It is grammatically correct and commonly used in formal communication such as letters, notices, and professional emails.
2. What does “this is to inform you” mean?
It means “I am telling you this information” or “I want you to know about this.”
It introduces an official message, announcement, or update.
3. Is “this is to inform you” too formal?
In many situations, yes. It is considered a formal phrase and may sound too serious for casual conversations.
4. What can I say instead of “this is to inform you”?
You can use:
- I am writing to inform you
- Please note that
- I wanted to let you know
- We would like to inform you
- Kindly be informed
The best choice depends on your audience.
5. Can I use “this is to inform you” in an email?
Yes. It is acceptable in professional emails, especially for official announcements, notifications, or business communication.
6. Is “this is to inform you that” polite?
Yes. It is polite but formal. It creates a professional tone.
7. Which is better: “this is to inform you” or “I am writing to inform you”?
“I am writing to inform you” usually sounds more natural in modern professional English.
“This is to inform you” sounds more official.
8. Can I use “this is to inform you” in a resignation letter?
Yes. Many resignation letters use formal notification language.
Example:
This is to inform you that I am resigning from my position effective next month.
Final Thoughts
“This is to inform you” is a correct and useful English phrase for formal communication. It clearly signals that the writer is providing important information, making an announcement, or delivering an official message.
The phrase works well in:
- business letters
- workplace emails
- academic notices
- customer communication
- official documents
However, modern English often favors simpler and more direct expressions. Choosing between “this is to inform you,” “please note that,” “I am writing to inform you,” or “I wanted to let you know” depends on your relationship with the reader and the level of formality required.
Good communication is not only about correct grammar. It is about choosing words that match the situation, audience, and purpose.
“This Is to Inform You” vs “I Am Writing to Inform You”: Detailed Comparison
Many people search for the difference between “this is to inform you” and “I am writing to inform you” because both phrases appear in professional communication.
They have the same basic purpose: delivering information. However, their tone is slightly different.
| Feature | This Is to Inform You | I Am Writing to Inform You |
| Tone | Very formal | Formal but more natural |
| Style | Traditional | Modern professional |
| Common Use | Notices, official letters | Emails, business messages |
| Feeling | More distant | More personal |
| Best For | Announcements and records | Direct communication |
Example:
Formal notice:
This is to inform you that the company policy has changed.
Professional email:
I am writing to inform you that the company policy has changed.
Both are correct, but the second sounds more conversational.
When Should You Use “This Is to Inform You”?
Use this phrase when the information is important, official, or requires a written record.
Good situations include:
1. Announcing Changes
Example:
This is to inform you that the payment procedure has been updated.
The phrase emphasizes that the reader needs to know about a change.
2. Giving Official Decisions
Example:
This is to inform you that your request has been approved.
Organizations often use this wording because it sounds formal and objective.
3. Sending Notifications
Example:
This is to inform you that your subscription will expire soon.
The phrase works well for reminders and notices.
4. Communicating Policies
Example:
This is to inform you that all employees must follow the updated guidelines.
It creates an official tone.
When Should You Avoid “This Is to Inform You”?
Although correct, it is not always the best choice.
Avoid it when:
- talking with friends
- writing a friendly message
- expressing emotions
- having a casual conversation
- trying to sound warm
Example:
Too formal:
This is to inform you that I miss you.
Natural:
I just wanted to tell you that I miss you.
The second option matches the emotional context better.
The Psychology Behind Formal Notification Language
Formal phrases like “this is to inform you” create a sense of seriousness.
They communicate:
- importance
- authority
- professionalism
- distance
- objectivity
This is why organizations often use formal notification phrases.
For example:
A company announcement:
This is to inform you that the office will be closed.
sounds official.
A friend saying:
I wanted to let you know the office is closed.
sounds personal.
The words are different because the relationship between writer and reader is different.
Active vs Formal Sentence Style
Modern English writing often prefers active voice.
Traditional formal style:
This is to inform you that your application has been accepted.
More direct style:
We have accepted your application.
The second sentence identifies who performed the action.
Both styles are correct.
Formal writing often hides the actor because the focus is on the information itself.
“This Is to Inform You” in Workplace Communication
Workplace writing requires balance.
A good professional message should be:
- clear
- respectful
- concise
- easy to understand
Example:
Weak:
This is to inform you that due to unavoidable circumstances, there has been a change regarding the meeting arrangement.
Better:
This is to inform you that the meeting has been rescheduled.
The second version communicates the same message faster.
Examples for Different Professional Situations
Job Communication
This is to inform you that your interview has been scheduled for Tuesday.
Human Resources Message
This is to inform you that your leave request has been approved.
Client Email
This is to inform you that your documents have been successfully received.
Banking Communication
This is to inform you that your account information has been updated.
Company Announcement
This is to inform you that a new workplace policy will take effect next month.
More Natural Alternatives Used by Native Speakers
Native speakers often choose shorter expressions.
“Just a quick note…”
Example:
Just a quick note to let you know that the deadline has changed.
Tone: friendly professional
“I’d like to let you know…”
Example:
I’d like to let you know that your application was successful.
Tone: polite and warm
“I’m reaching out to…”
Example:
I’m reaching out to inform you about the upcoming changes.
Tone: modern business communication
“Please be advised that…”
Example:
Please be advised that the service will be unavailable.
Tone: formal warning or instruction
Common Search Questions About “This Is to Inform You”
Is “this is to inform you” professional?
Yes. It is widely accepted in professional communication, especially formal emails, letters, and announcements.
Is “this is to inform you” old-fashioned?
It can sound traditional, especially in everyday emails. Many modern writers prefer simpler phrases.
Can I start a letter with “This is to inform you”?
Yes. It is commonly used at the beginning of formal letters and notices.
Example:
This is to inform you that your application has been reviewed.
Is “this is to inform you” passive voice?
No. The phrase itself is not passive voice. It is a formal structure that expresses purpose.
How do I make “this is to inform you” sound better?
You can make it better by:
- removing unnecessary words
- adding clear information
- choosing a tone suitable for your audience
Example:
Before:
This is to inform you regarding the matter of the meeting.
After:
This is to inform you that the meeting has been moved.
Conclusion: Mastering “This Is to Inform You”
The phrase “this is to inform you” remains an important expression in English communication. It is grammatically correct, professional, and useful when delivering official information.
Its strongest uses are in:
- formal emails
- business letters
- workplace announcements
- academic notices
- administrative messages
However, effective communication requires more than correct grammar. The best writers understand tone, audience, and purpose.
For official situations, “this is to inform you” works well. For modern professional writing, alternatives like “I am writing to inform you” or “please note that” may sound smoother.
The key is choosing language that communicates clearly while matching the situation. Good writing is not about using the most formal words—it is about using the right words.
