What Does “Please Be Reminded” Mean?
“Please be reminded” is a formal phrase used to politely draw someone’s attention to information they have already received or should already know. It serves as a reminder rather than introducing new information.
Quick Definition
Please be reminded means “This is a reminder about something important that has already been communicated or previously established.”
The phrase is commonly used in professional emails, workplace communication, business correspondence, educational settings, customer service messages, and official announcements.
Example:
Please be reminded that the project deadline is Friday at 5:00 PM.
In this sentence, the sender is not announcing the deadline for the first time. Instead, they are reminding recipients about an existing deadline.
Semantic Keywords, Related Terms, and Search Intent
Before exploring the phrase in depth, it is important to understand the semantic context surrounding it.
Related Keywords
- reminder phrase
- professional email language
- business communication
- formal expression
- workplace correspondence
- polite reminder
- email etiquette
- corporate communication
- official notice
- follow-up message
- reminder email
- formal writing
- office communication
- professional wording
- business English
Related Phrases
- kindly note
- please note
- this is a reminder
- kindly be informed
- please remember
- just a reminder
- friendly reminder
- we would like to remind you
- don’t forget
- as previously mentioned
- for your reference
User Search Intent
People searching for “Please Be Reminded” typically want to know:
- What the phrase means.
- Whether it is grammatically correct.
- When it should be used.
- Whether it sounds polite.
- How it compares to alternatives.
- How to use it in emails.
- Better ways to phrase reminders professionally.
This guide addresses all of these questions.
Is “Please Be Reminded” Grammatically Correct?
Yes, “please be reminded” is grammatically correct.
The phrase uses the passive voice construction:
- Please = polite marker
- Be reminded = passive verb phrase
The sentence essentially means:
“Please allow yourself to be reminded of this information.”
While grammatically correct, some modern communication experts consider it slightly formal, indirect, or old-fashioned compared to clearer alternatives.
Correct Examples
- Please be reminded that attendance is mandatory.
- Please be reminded to submit your report by Monday.
- Please be reminded of the upcoming maintenance schedule.
- Please be reminded that payment is due on June 30.
Incorrect Usage
❌ Please be reminded if you can attend.
✔ Please confirm whether you can attend.
The phrase should be used for reminders, not requests for new information.
When to Use “Please Be Reminded”
The expression is most effective when reminding someone about:
- Deadlines
- Meetings
- Policies
- Procedures
- Appointments
- Payments
- Events
- Scheduled activities
- Contractual obligations
- Previously shared information
Workplace Example
Please be reminded that all employees must complete cybersecurity training by the end of the month.
School Example
Please be reminded that final examinations begin next week.
Customer Service Example
Please be reminded that your subscription will renew automatically on July 1.
Event Example
Please be reminded to bring your identification to the conference registration desk.
In each case, the information is not new. It is being reinforced.
Tone and Formality of “Please Be Reminded”
One of the most important aspects of this phrase is its tone.
Formal Tone
“Please be reminded” sounds professional, official, and somewhat authoritative.
It is frequently used in:
- Corporate emails
- Government notices
- Human resources communications
- Educational institutions
- Legal correspondence
- Administrative announcements
Neutral Tone
When used carefully, the phrase remains neutral and respectful.
Example:
Please be reminded that the office will be closed on Monday.
Potentially Harsh Tone
In some situations, recipients may perceive the phrase as slightly stiff or impersonal.
For example:
Please be reminded that repeated late submissions will result in disciplinary action.
Although correct, it may sound stricter than intended.
Many modern workplaces prefer softer alternatives that sound more conversational.
How to Use “Please Be Reminded” in Professional Emails
Professional email communication is where this phrase appears most often.
Example 1: Deadline Reminder
Subject: Project Submission Deadline
Dear Team,
Please be reminded that the final project report is due on Friday, June 28, at 5:00 PM.
Thank you for your cooperation.
Best regards,
Sarah
Example 2: Meeting Reminder
Dear Colleagues,
Please be reminded that our quarterly review meeting will take place tomorrow at 10:00 AM in Conference Room A.
We look forward to your participation.
Regards,
Management
Example 3: Payment Reminder
Dear Customer,
Please be reminded that your invoice payment is due on July 15.
Should you have any questions, please contact our support team.
Thank you.
Best Practices
When using the phrase:
✓ State the reminder clearly.
✓ Include relevant dates and details.
✓ Maintain a polite tone.
✓ Keep the message concise.
✓ Avoid sounding accusatory.
“Please Be Reminded” vs Other Reminder Phrases
Many professionals wonder whether there are better alternatives. The answer depends on the context and desired tone.
| Phrase | Formality | Tone | Best Use |
| Please be reminded | High | Formal | Official reminders |
| Please note | Medium-High | Neutral | Important information |
| This is a reminder | Medium | Direct | General communication |
| Kindly note | High | Polite | Business writing |
| Friendly reminder | Low-Medium | Warm | Team communication |
| Don’t forget | Low | Casual | Informal settings |
| Just a reminder | Low-Medium | Conversational | Everyday emails |
| As previously mentioned | High | Professional | Follow-up correspondence |
Example Comparison
Formal:
Please be reminded that the deadline is Friday.
Friendly:
Just a reminder that the deadline is Friday.
Casual:
Don’t forget that the deadline is Friday.
Better Alternatives to “Please Be Reminded”
Many communication specialists recommend alternatives that sound more natural while remaining professional.
1. This Is a Reminder
This is a reminder that the meeting starts at 2:00 PM.
Simple and direct.
2. Please Note
Please note that the office will be closed tomorrow.
Professional and concise.
3. Kindly Note
Kindly note that registration closes on June 30.
Polite and formal.
4. Just a Reminder
Just a reminder that your appointment is tomorrow.
Friendly and approachable.
5. We’d Like to Remind You
We’d like to remind you that payment is due next week.
Customer-friendly and courteous.
6. As Previously Communicated
As previously communicated, the new policy takes effect on Monday.
Useful in formal corporate settings.
7. Please Remember
Please remember to submit your timesheet before Friday.
Clear and natural.
Common Mistakes When Using “Please Be Reminded”
Even native English speakers sometimes misuse this expression.
Mistake 1: Using It for New Information
❌ Please be reminded that we are launching a new product tomorrow.
If recipients have never heard this information before, it is not a reminder.
✔ We are pleased to announce that we are launching a new product tomorrow.
Mistake 2: Overusing the Phrase
Repeating the phrase in every email can make communication sound robotic.
Instead, vary your wording:
- Please note
- Kindly note
- This is a reminder
- We’d like to remind you
Mistake 3: Sounding Too Harsh
❌ Please be reminded that you failed to submit your report.
This may feel confrontational.
✔ This is a friendly reminder regarding your outstanding report submission.
Mistake 4: Missing Important Details
❌ Please be reminded about the meeting.
Too vague.
✔ Please be reminded that the team meeting will be held on Thursday at 9:00 AM.
Real-Life Examples of “Please Be Reminded”
Office Communication
Please be reminded that annual performance reviews will begin next week.
Human Resources
Please be reminded to update your emergency contact information.
University Announcement
Students are reminded that course registration closes on Friday.
Banking Communication
Please be reminded that your credit card payment is due on June 30.
Healthcare Appointment
Please be reminded of your appointment scheduled for 10:30 AM tomorrow.
Event Management
Please be reminded to arrive at least 30 minutes before the event begins.
Hotel Reservation
Please be reminded that check-in begins at 3:00 PM.
Online Subscription
Please be reminded that your membership renews automatically.
Is “Please Be Reminded” Polite?
Yes, the phrase is generally considered polite because it includes the word please and avoids direct commands.
However, politeness depends on context, relationship, and tone.
Sounds Polite
Please be reminded that registration closes tomorrow.
May Sound Formal
Please be reminded that compliance with company policy is mandatory.
Sounds Friendlier
Just a friendly reminder that registration closes tomorrow.
In modern workplaces, friendlier wording is often preferred when communicating with colleagues, customers, or clients.
Examples for Different Communication Situations
Business Email
Please be reminded that all expense reports must be submitted by Friday.
Team Communication
Just a reminder that our weekly meeting starts in 15 minutes.
Customer Message
We’d like to remind you that your subscription will renew automatically.
School Notice
Please be reminded that parent-teacher conferences will take place next week.
Event Registration
Please note that attendees must present a valid ticket upon entry.
Appointment Reminder
This is a reminder that your appointment is scheduled for tomorrow at 9:00 AM.
Why “Please Be Reminded” Remains Popular
Despite newer alternatives, the phrase continues to be widely used because it offers several advantages:
Professionalism
It sounds official and businesslike.
Clarity
The reader immediately recognizes that a reminder is being given.
Politeness
It avoids direct commands.
Universality
The phrase is understood across industries, organizations, and countries where English serves as a business language.
Efficiency
It quickly signals the purpose of the message.
For these reasons, many organizations continue using it in formal communication.
Frequently Asked Questions (FAQs)
What does “Please be reminded” mean?
It means that the sender is reminding the recipient about information that has already been shared or should already be known.
Is “Please be reminded” professional?
Yes. It is widely used in professional, corporate, academic, and administrative communication.
Is “Please be reminded” grammatically correct?
Yes. The phrase is grammatically correct and commonly accepted in standard English.
Is “Please be reminded” polite?
Generally yes. However, depending on context, it can sound formal or slightly rigid compared to friendlier alternatives.
Can I use “Please be reminded” in an email?
Absolutely. It is one of the most common phrases used in reminder emails.
What is a better alternative to “Please be reminded”?
Alternatives include:
- Please note
- Kindly note
- This is a reminder
- Just a reminder
- We’d like to remind you
- Please remember
Is “Please be reminded” passive voice?
Yes. The phrase uses a passive voice structure, which contributes to its formal tone.
Can “Please be reminded” sound rude?
Not usually, but it can feel impersonal or strict if used in sensitive situations or when reminding someone of a mistake.
Is “Please be reminded” suitable for casual conversations?
Not typically. Casual conversations usually use phrases like “just a reminder” or “don’t forget.”
Should I use “Please be reminded” or “Please note”?
Use “Please be reminded” when referring to previously communicated information. Use “Please note” when highlighting important information that may be new.
Conclusion
“Please be reminded” is a formal and grammatically correct phrase used to remind someone about information that has already been communicated. It remains common in business emails, workplace correspondence, educational notices, customer communications, and official announcements.
The phrase conveys professionalism, clarity, and courtesy, making it useful for deadlines, meetings, appointments, policies, payments, and other important reminders. However, modern communication increasingly favors alternatives such as “this is a reminder,” “please note,” “just a reminder,” and “we’d like to remind you” because they often sound warmer and more natural.
Understanding the meaning, tone, context, and alternatives of “Please Be Reminded” helps you choose the most effective wording for every communication situation, whether you’re writing a formal business email or sending a friendly reminder to colleagues, clients, students, or customers.
